PowerPoint Tips & Tutorials

Sychronize animation with music

P.K. Govind e-mailed me the following question: "How can I get text to scroll up synchronized to the music? I want to do a slow scroll fo the end of the page. I checked a few tips on the web but they were cumbersome to use."

If you just want to sychronize scrolling text so that it begins when music begins and ends when music ends, you can do this easily using PowerPoint's custom animation features. Here's a simple method:

1. Find (or record) the music that you want to use and time it. You may be able to open the file in a media player and see the length on the screen. My music lasted for 26 seconds. Save the file in (or move the file to) the same folder as your presentation.
2. Create the text box and the text that you want to scroll. I used a list of names that could be credits. To scroll from the bottom up, move the text box down so that the top of the box is just below the bottom of the slide.

3. Choose Slide Show > Custom Animation to open the Custom Animation task pane.
4. From the Zoom drop-down list on the Standard toolbar, choose 25%.
5. Select the text box's item in the task pane and click Add Effect > Motion Paths > Draw Custom Path > Line.
6. Draw a line from the top of the text box upward, past the top of the slide, as far up as you can go.
7. Save and try out the animation (or just click the Play button in the task pane). You may need to lengthen or shorten the line.
8. Click the animation item's drop-down list in the task pane and choose Effect Options. In the Enhancements section, click the drop-down list and scroll down to, and click, Other Sound.
9. In the Add Sound dialog box, choose your sound and click OK. You immediately hear the sound play.
10. Click the Timing tab. In the Speed text box, enter the number of seconds that your music lasts. (It's a little secret that you can enter any number here.) The Start box should say On Click (the default). Click OK.
11. The animation will play, but you'll see it most clearly by going into slide show view. If the animation doesn't end when the music ends, go back and adjust the seconds accordingly.

For more sophisticated options, you can download the free Microsoft Producer, which has a timeline and allows you to add multimedia tracks and synchronize them. For PowerPoint 2003, go to the download page.

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