29 responses

  1. Danny Rocks
    January 2, 2011

    Hi Ellen –

    Thank you for posting this handy list of PowerPoint Shortcuts (with comments).

    Danny

  2. Debby Gilden (“Dr. Debby”)
    January 2, 2011

    Thanks so much for compiling these, Ellen.

    Happy New Year!

    Dr. Debby

  3. Yves Morin
    January 4, 2011

    Of course those shortcuts work well in the french version of PowerPoint.

    But one shortcut I would sherish more is in the animation part. There, I have hundreds (almost)of rectangles… circles… pictures… And I’m looking for that circle that is the start of the chain reaction. A lot of time this circle, that is already selected on the screen and in the animation section, as to be found in the hundreds of objects you’ve already created. Sooo time consuming… Surely, Microsoft must have though of a shortcut… for the object and the action that is already selected.
    Why, when I right click and animation does it give me only 7 choices… It would be great to have 8 choices. The 8 choice would be : You’re the starting block of the chain reaction. And why not a 9 choices. The 9 th choice would be to send at the end the animation you’ve just created.
    Choice 8 would save me 2-3 hours of work a week…
    Choice 9 would save me also 2-3 hours of work a week…
    O but I’m retired… So I’ve got plenty of time… Still…

    • Ellen
      January 5, 2011

      Yves,
      It sounds as if you’re doing some complex animation! In PowerPoint 2007 & 2010, you can name objects and that will help you know which one is the first and last. You do that by going to Home tab> Editing group> Select (drop-down arrow)> Selection pane. When you create an object, go to the Selection pane and select the object. It will highlight in the pane. Click its name (such as Oval33) and type a new name. Use something that helps you, such as :1st circle of ball animation.” Would that help you?

  4. Dr. Nabil William Mourad
    January 4, 2011

    Hi Ellen:
    There are several categorizations to shortcuts, among them: Those who are most common, those who are task related, those who work across different office applications, those who use 2 Keys, those who use 3 Keys…etc. To these various categorization methods I add one that is uniquely mine and I published it in a book 7 years ago Called: (“Control Alphabet”) which is 26 shortcuts for each Office application (word, excel, PP,…) using the “Control” Key + one letter of the alphabet (A, B, C, D,….Z) sorted in ascending order.
    This method is unique in being memorable and you see the same key combination performing different tasks across various applications.
    Here is the “Control Alphabet” combination for PowerPoint.
    Ctrl+ A –> Show Arrow Pointer (in Slide show).
    Ctrl+ B –> Bold Formatting.
    Ctrl+ C –> Copy selection.
    Ctrl+ D –> Duplicate Selection (or Slide).
    Ctrl+ E –> Center Paragraph Text.
    Ctrl+ F –> “Find” dialog box.
    Ctrl+ G –> Group shapes (Guide Settings in 2003).
    Ctrl+ H –> Hide Pointer (in Slide Show).
    Ctrl+ I –> Italic Formatting.
    Ctrl+ J –> Justify Paragraph.
    Ctrl+ K –> Insert Hyperlink.
    Ctrl+ L –> Left Alignment.
    Ctrl+ M –> Insert New Slide.
    Ctrl+ N –> New Presentation.
    Ctrl+ O –> Open Presentation.
    Ctrl+ P –> Show Pen Pointer.
    Ctrl+ Q –> Quit Power Point.
    Ctrl+ R –> Right Alignment.
    Ctrl+ S –> Save Presentation.
    Ctrl+ T –> Font Dialog box (when selecting text).
    Ctrl+ U –> Hide Pointer after 15 sec (in Slide Show).
    Ctrl+ V –> Paste selection.
    Ctrl+ W –> Close Presentation.
    Ctrl+ X –> Cut Selection.
    Ctrl+ Y –> Redo last action.
    Ctrl+ Z –> Undo Last action.

    One final thing I would like to add that is shortcutkeys (in most of the cases) work through the different versions of the application (I wrote my book on version 2000 and they still work on 2010 version)that helped many persons including myself when we felt the nostalgia when migrating from office 2003 to Office 2007!!
    Thank you for giving me this opportunity to talk about shortcut keys in brief but in my book I explain the whole application through Shortcuts (I have it in PDF format)
    Best regards
    Nabil William Mourad
    MOS – Master Instructor (2000- XP – 2010)
    MCAS – Master Instructor (2007)

    • Ellen
      January 5, 2011

      Nabil,
      Thanks for such a thorough comment with all of those shortcuts!
      Ellen

  5. Ellen
    January 5, 2011

    Nabil,
    There isn’t a link. The discussion is in LinkedIn. If you aren’t a member, you need to join (www.linkedin.com). If you are, just search for the group called PowerPoint Stuff and you can join it to see the discussion.

  6. Dr. Nabil William Mourad
    January 6, 2011

    To Yves Morin
    I always have the same problem with complex animations and I got the habit of naming the objects in the selection pane (as Ellen said) but I also find it very practical to add 2 special toggle buttons to the QAT (Quick Access toolbar):
    – Animation Pane Icon
    – Selection Pane Icon
    Of course you do that by selecting “Options” from the File Tab and you proceed customizing the QAT.
    Thanks
    Nabil

  7. Jane
    January 11, 2011

    Nice post, thanks :D there are a few Windows shortcuts you missed at http://www.usingcomputers.co.uk/tutorials/useful-windows-shortcuts.php. take a look.

  8. Matthew
    January 21, 2011

    I have a handy guide to the essential powerpoint shortcuts, which can be laminated in A6: http://viper-blue.co.uk/freebies

    Matthew

  9. Pete
    January 29, 2011

    Thanks for the tips. I knew quite a few of these but there were definitely some I did not know about.

  10. Danny Rocks
    February 24, 2011

    Hi Ellen –

    I just publshed my 2nd chart of “Popular Keyboard Shortcuts.” This time I cover Microsoft Word. Here is the link to the post where you – or anyone – can downlard this chart as a PDF. I am offering it for free and I encourage people to share this resource with anyone who you feel will benefit from it.

    http://www.thecompanyrocks.com/download-my-chart-of-popular-keyboard-shortcuts-for-word/

    Inside this post, I include a link to my 1st chart – a PDF for Excel Keyboard Shortcuts.

    Best,

    Danny Rocks
    The Company Rocks

  11. Katie
    May 17, 2011

    The instructions for adding cad drawings into my presentation was great, but I want the slide containing the DWFs in the middle of my slide show and none of the shortcuts to switch to the next slide from the cad slide, seem to work. How do I go to the next slide from the slide with the dwf? All I can find is that hitting esc ends the show.

    Thank you!!

    • Ellen
      May 17, 2011

      As long as the DWF doesn’t take up the entire slide, you can click on a blank area of the slide to move to the next slide.

  12. Debbie
    December 20, 2011

    I’m a MAC user – do I substitute CMD for Control key?

    • Ellen
      December 20, 2011

      Debbie, Yes, Cmd is the equivalent on the Mac.

  13. Dave
    May 30, 2012

    In PowerPoint 2007, you can get movable gridlines by using keyboard shortcut ALT + F9. Initially, one horizontal and one vertical line will be displayed. Hold CTRL and “drag” a line to duplicate.

    In PowerPoint 2007, if you hold the CTRL key while clicking on the slide show button in the status bar, you get a small slide show display while still in the edit mode. Move through the slides using the arrow keys. Press ESC to close the window.

  14. Martin Nadar
    June 6, 2012

    Hi Ellen,

    I want to know, is there any shortcut in powerpoint 2007, which can be used during slide show, skip all the animation in a single slide and view all the data at once

    Thanks in advance

    • Ellen
      June 6, 2012

      I’m not aware of a way to do this for an individual slide, although it’s a good idea. But if you want to play an entire presentation without animation, you can. Before you start, in Normal view, go to the Slide Show tab and click Set Up Slide Show. In the dialog box, check the Show without Animation check box. I’m sure you could do it with some VBA code, but that’s not something I can do myself.

  15. Martin Nadar
    June 11, 2012

    Ellen,

    Thanks for your reply. I know how to deactivate the animation. I thought there should be some option or shortcut key to display all the data. Lets see if Microsoft do this in their upcoming version

    Thanks

  16. Kamal
    September 23, 2012

    Thanks a lot! shortcuts ‘during’ the slideshow are the most important I think

  17. Emily
    October 11, 2012

    I was wondering if there was any way in powerpoint to nagivate around a slide that is zoomed in without using the scrolling bars. I generally use Powerpoint to make large-scale maps with many pictures and figures and when zoomed in up to 350%, I can’t simply move around the slide to see things. I was wondering if there’s a way to turn off selecting objects as the cursor moves over them.

    Any thoughts?
    Thanks in advance

    • Ellen
      October 11, 2012

      PowerPoint doesn’t have a “pan” feature. But for moving up and down, I use the mouse’s wheel, which is quicker than the vertical scrollbar for short distances. I hate using a laptop touchpad, but did just discover that you can use one to scroll horizontally and well as vertically. This might depend on the specific laptop. This feature is along the bottom of the touchpad (horizontal) and along the right (vertically). There may be mice that have a horizontal scroll button.

      I don’t know what you mean by selecting objects as the cursor moves over them. You have to click an object to select it.

      Which version of PowerPoint are you working with?

  18. Emily
    October 12, 2012

    Yes, the mouse wheel works but with several high quality pictures present, it’s VERY slow and ineffective. I am using the 2010 version. And what I mean by selecting objects as the cursor moves – when you put your cursor in a space on the slide that contains an object, the cursor has a cross symbol behind it indicating that if you click, you’ll select the object. What i’d ideally like is if there was a pan feature, or a hand feature that will move your view of the slide over instead of selecting and moving objects.

    I’m pretty sure this feature doesn’t exist so thanks very much for your input!

  19. nichole
    October 21, 2012

    Can you please add also the steps or shortcuts of FORMAT PAINTER…..please..

    • Ellen
      October 22, 2012

      Nichole, I’m not aware of any keyboard shortcuts. Just select an object, click the Format Painter button, and click a second object.

  20. brioliver
    November 19, 2013

    I would like to create a keyboard shortcut to insert a text box on the slide. Do you know if this is possible? I have a macbook and powerpoint2011

    Thanks!

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