Resizing Your Presentation

Often, resizing your presentation presents no problem. Choose Design tab> Page Setup and choose the new size in the dialog box. But sometimes your graphics get distorted and misplaced. Here’s how to solve the problem.

  1. If you’ve already changed the page size, change the size back to its original setting.
  2. Choose File > Save As and make a copy of the presentation.
  3. In the copy, return to the Page Setup dialog box and change the page size as desired.
  4. Re-open the original presentation.
  5. Choose Window > Arrange All.
  6. Find a slide in the new presentation containing a distorted graphic and find the matching slide in the original presentation.
  7. In the original presentation, copy the graphic to the Clipboard.
  8. Click in the new presentation and delete the distorted graphic.
  9. Paste the graphic from the Clipboard.

Repeat steps 6-9 for all the distorted graphics. (Thanks to Steve Rindsberg for this tip.)

PowerPoint 2013 has a special feature that lets you resize a presentation and choose how you want the graphics to convert. Choose Slide Size on the Design tab.

8 comments to Resizing Your Presentation

  • Nilesh

    I have make a PowerPoint Presentation and i have to Attach the Presentation in a Mail ,but its not able to Attach the file in a Mail because of the Size of Presentation ,Size of Presentation is near above 13mb ,so how to Re-size the Size of PowerPoint Presentation ,that I can Attach the file in a Mail.

  • Ed

    I often find myself printing screen captures from websites and then pasting them onto slides of presentations I am making. Each time I have to manually reduce the size of the page to get it to fit neatly within the borders of the slide. Is there a way to make this resizing take place automatically rather than to do it each time I import another web page?

    Thank you

  • You can select a picture placeholder and paste. The image will be resized to fit the placeholder. If the shape is different, PowerPoint crops the image.
    You may need to create a custom layout that includes a picture placeholder (not a content placeholder). See http://www.ellenfinkelstein.com/pptblog/create-a-custom-layout/
    There’s some info about resizing and cropping images at http://www.ellenfinkelstein.com/pptblog/how-to-resize-and-crop-pictures-in-powerpoint/
    Also, you might want to use a screen capture tool like SnagIt, which lets you resize the image before you save it.

  • Richard

    Ellen,

    Hi. I see your nine steps to resizing, above, but my version of PowerPoint uses the ribbon instead of the old trusty menu bar. Step 3 therefore seems impossible, since I see no Page Setup option. Can you help? Thanks.

  • Ellen Finkelstein

    Richard, yes, this tip is very old! I should update it. Look on the Design tab; you should find the Page Setup there. In PowerPoint 2013, it’s called Slide Size.

    Just went back and updated it.

  • Hi,
    I have a problem I frequently run into and have found no elegant solution for:
    I give series of concert lectures using ppt presentations. In some venues, the screen is raised above the ensemble, and all is fine. In others, the screen reaches all the way down to the floor, and the projector is directed accordingly, the result being that the ensemble (myself included) gets in the way of the presentation. I normally shrink all the images and move them to the top half of the slides (I put a black box on the bottom half). But this is very time consuming. Is there any way to do this quickly for the entire presentation?

  • Perhaps you could change the slide size and see how that works. Is each one different slides? You could have 2 versions and update each separately. I don’t have any better idea.

Leave a Reply

  

  

  

You can use these HTML tags

<a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>