It’s not unusual for a speaker to need to write down notes during a presentation, especially in a meeting environment–without going out of Slide Show view. For example, you might want to keep track of decisions made, actions steps to take (and who should take them), questions/suggestions from the audience, and so on.
PowerPoint used to contain features to allow this, but PowerPoint 2007 removed the last one. I think these features are very useful, but Microsoft apparently doesn’t. I assume that their research showed that people didn’t use them. You now need to return to pen and paper — or do you?
How to add notes in PowerPoint in Slide Show view
You can use an advanced feature of PowerPoint to create a text box that lets you type while in Slide Show view. Note: I’ve adapted this technique from a post that Sonia Coleman wrote a long time ago.
- Create your presentation.
- You need to display the Developer tab, which isn’t displayed by default. To display it, click the File/Office button at the upper-left corner, and choose Options or PowerPoint Options. In PowerPoint 2007, on the Popular pane, check the Show Developer Tab in the Ribton check box. In PowerPoint 2010 and 2013, choose Customize ribbon and on the right side, check the Developer check box. Click OK.
- Display the slide where you want to be able to type in Slide Show view.
- Click the Developer tab. Click the Text Box button in the Controls group (it has the letters ab in it) and drag a rectangle on your slide with enough width to comfortably enter notes.
- With the text box selected, right-click and choose Properties or Property Sheet. Change the settings marked with arrows as shown here: