Display a quarter-size slide show view

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Do you often switch back and forth between Normal and Slide Show views? Or would you like to present online and see Presenter view on the same monitor?

Those are two situations where a little known feature of PowerPoint can help–the Quarter Size Slide Show window:

You want to go back and forth between Normal (editing) view and Slide Show view, often to check animation
You want to show Slide Show view along with Presenter View on the same monitor, usually when you’re presenting online

Here you see an example of the quarter-size Slide show view along with Presenter View. The secret of using this for presenting online is that you share just the quarter-size window, so attendees see Slide Show view — they can’t tell that it’s quarter-sized! Yet you as the presenter can see Presenter View, which shows you your notes and what’s coming up next. (Get more information on Presenter View here.)

That little slide show view really works, too. You can click on it to advance the slides, and press Esc to close it.

You won’t believe how easy it is to display the quarter-size view. Just press the Alt key as you click the Slide Show view icon That’s all there is to it! Then you can see both views at the same time.

Unfortunately, you can’t move the little Slide Show view and it does hide a good part of your working area, but it’s just a window, so as soon as you need to work in Normal view, click in that view and your Slide Show view disappears so that you can work.

But it isn’t gone; you’ve just minimized it and you can display it on top again by clicking its button on the Windows taskbar.

Even cooler, you can make your Normal view or Presenter View window narrower and display both windows side by side as you see above. Yes, you can resize the Presenter View window. Then you have your cake and eat it too, easily going back and forth between the two views.

So, next time you want to check something in Slide Show view or present online and need to see Slide Show view and Presenter View on the same screen, instead of pressing F5 or Shift-F5 (which starts Slide Show view at the current slide), or clicking the Slide Show icon, press Alt and the Slide Show icon and use that quarter-size view.

Thanks to my PowerPoint MVP friends for suggesting the online presenting use of the Quarter Size view.

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Rose-Marie

Ellen, this is the absolute BEST time-saving tip I have ever heard for PPT!! You have just shaved hours (days?) off my workload if you add up all those minutes over the course of a year I’ve spent switching between views. Brilliant!

RONNI BURNS

Hi Ellen: Is there a way to make your presentation PPT slides 1/4 size (without the other format)? I’m looking to have a small PPT slide to cue me so I can see more of the zoom participants. Thanks. Great OPW. ~ronni

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Ellen Finkelstein

Ronni, you can display PowerPoint in a window — click the Reading View icon at the lower-right corner of your screen (at least on a PC), next to the Slide Show icon. Then you can share that window. Does that work for you?

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