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You are here: Home / Design / Text & fonts / Embedding fonts in a presentation with non-standard fonts

Embedding fonts in a presentation with non-standard fonts

October 11, 2014 by Ellen Finkelstein 5 Comments

READ LATER - DOWNLOAD THIS POST AS PDF >> CLICK HERE <<

Are you a font freak? Do you just LOVE interesting fonts? I must admit that I’m a font idiot who can hardly tell the difference between Arial, Tahoma and Verdana, unless they’re right next to each other. Even then, I won’t know which is which. Designers are horrified when I tell them this!

powerpoint--tips-embed-fonts-1Fonts can be fun, but you have to be careful with them:

  • They must be legible!
  • They shouldn’t distract from your message
  • They aren’t necessarily available from every computer

It can be horrible when you open a presentation on another computer and the fonts are all wrong!

What to do?

Stick with safety

You can stick with fonts that are standard on all or most computers. Even then, if you have to switch between PC and Mac, you’ll find that text renders differently and takes up a different amount of space. For example, a line of text will wrap differently — and probably look awful!

Embed fonts

PowerPoint lets you embed fonts. This means that the fonts are embedded in the presentation file and another computer should be able to display them.  There are some limitations. For example, this process only works for TrueType fonts (TTF) and OpenType fonts (OTF). Here’s the technique:

  1. Choose File> Options.
  2. Click Save
  3. Check the Embed Fonts in the File checkbox.
  4. Choose to embed only the characters used or all characters.
  5. Click OK.

You may get a cryptic message that some of your fonts cannot be saved with the presentation. Here’s one that I saw

Brush Script Std: Reason: General Failure

But this technique can work well. Here you see the difference in 2 slides, with and without embedding.

fonts on another computer

Without embedding

fonts on another computer after embedding

After embedding fonts

 

Use a picture

Another technique is to use an image instead. The image at the top of this blog post was done like that. It’s made up of a shape and text boxes, but I selected them all, right-clicked, and chose Save as Picture. Then I inserted the picture. In this way, I knew that it would look the same on any device.

3 orange large asterisksHave you had font woes? How did you solve them? Leave a comment!

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READ LATER - DOWNLOAD THIS POST AS PDF >> CLICK HERE <<

Related posts:

  1. Choose fonts and colors for legibility
  2. How to store your presentation in the cloud–for embedding, collaboration, or marketing
  3. Microsoft advises of a serious security vulnerability that can be transmitted via embedded fonts
  4. Choosing the most readable font

Filed Under: Text & fonts Tagged With: embedding fonts, fonts

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V JLewis HillEllen FinkelsteinJohn SnowPam Recent comment authors
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Pam
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Pam

Thank you! Glad I found this so I didn’t create something my Professor couldn’t see!

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6 years ago
John Snow
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John Snow

THIS is the stupidest solution I have EVER seen on the planet! This is typical … instead of “fixing” you provide the lamest “workaround” …. an “image”????? Give me a break!

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5 years ago
Ellen Finkelstein
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Ellen Finkelstein

John, using an image was a 3rd option, after all. What do you mean by fixing? What can I fix?

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5 years ago
Lewis Hill
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Lewis Hill

Helped us, not sure what John’s problem is?

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5 years ago
V J
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V J

You mention cross-platform compatibility, but there is no way to embed fonts on Word for Mac 2011.

Your directions save “Chose File>Options,” but that choice is not listed.

Guess you need to actually try it on both platforms before posting directions.

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4 years ago
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