Insert a live Excel spreadsheet onto a slide

Excellent tip, thank you! I occasionally must insert Excel sheets into PPT slides and have been doing so using a more primitive way. This is a much better alternative.

Malcolm,
Other alternatives, such as embedding and linking, also have value. It depends on the circumstances.

Thanks, It works great

Do you know if you can use one spreasheet for all your slides or if you need to have one spreadsheet for each slide?
Thanks

You can only insert a spreadsheet on one slide at a time. I guess you could insert it on each slide, but why would you do that? In other words, why go to a different slide to discuss the same spreadsheet?

It would be very useful to have one spreadsheet for all the slides of a ppt so if you wish to modify the data you can be assured that the change will be consistent across the presentation.

Hi

Thank you for this. Really helpful.

Following the instructions, I was able to click and open a PDF file in Slide show mode. But, I had to use alt-tab to move to the open PDF. Is there a way to make it open and get displayed as the active window?

Thank you so much! 🙂

Thank you for this tip.
I got the perfect solution.

The inserted icon of Excel Spreadsheet can’t open in Slide Show, but in PPT slides can. How can I open in Slide Show?

Hi,

I’m copying an excel file into a powerpoint presentation and the tables are now linked to the excel.

The problem is that the fonts on the poworpoint are more condensed and not easy to be read. The original excel doesn’t have such a problem.

What can I do to solve this problem?

Thank you

Luca

i had the same problem. i had a big spread sheet with a long list of rows and it was all condensed and unreadable.

Thanks…

thanks 🙂

I have inserted the worksheet in my ppt but the data inserted does not get updated in the original sheet. And I also cannot use the edited worksheet from the first slide in the further slides. Is there a way to do that?

Many thanks for this tip. It’s brilliant (once I had realised that in my version of PowerPoint 2007 it’s got nothing to do with “Slide Show” or “Custom Animation” – the final “Object Actions” step is implemented from the “Action” command that is in the “Links” section of the “Insert” menu bar). I found that, in the last step of your sequence of steps, an alternative way of linking the slide to the live spreadsheet is to insert a hyperlink from the slide to the spreadsheet. This has an advantage in certain circumstances(see below). To do this use the “Hyperlink”… Read more »

I used the NOW() function in the spreadsheet I embedded into the powerpoint. The powerpoint runs in a loop to display information to my group. The function is not updating automatically when the days change. Is there a way to have the spreadsheet update on every pass through the ppt show?

Hellow…. Thank U for this tip..
Awesome.. ur a star.. 🙂

YES IT IS EXTREMELY HELPFUL BOSS

I got this, but the spreadsheet is not active once I move from normal view to slide show. I cant open the spreadsheet to update data in powerpoint in d slideshow view. Any tips?

Is there any way to have it auto-update, so I can change the data and not need exit and re-run the ppt?

Instead of going to a live Excel spreadsheet, you can insert the chart into PowerPoint and link it. See these YouTube videos that I created:
http://youtu.be/c38jOo399Wk
http://youtu.be/LSHUT4L5vI0

Hi. I have a problem in powerpoint : I want to insert an excel file to one slide so when I open the slide , powerpoint open the excel sheet . in other word I want to hyperlink an excel file/extracted sheet in a powerpoint slide . please help me. thanks

Really neat way

How do you link a large excel spreadsheet into multiple powerpoint slides? The excel document I am trying to link has hundreds of rows, so it won’t all fit on one powerpoint slide… any suggestions?

This works perfect; however, I’m using 2013 and the Excel opens favoring the bottom of slide…it doesn’t open in the center. Any work around?

I have inserted the worksheet in my ppt but the data inserted does not get updated in the original sheet. And I also cannot use the edited worksheet from the first slide in the further slides. Is there a way to do that?

If we have more than one sheet in an excel file and we want all the sheets to get inserted into powerpoint, ofcourse in different slides, how can we do so??

Or…use EzPaste (www.excel-premiumutilities.com) for completely automating the transfer from Excel to PowerPoint (hundreds of charts and tables in one click)

It’s just perfect, thank you so much!

Hi Ellen, Thank you very much. I use this technique often. One recurring problem I have (more of an annoyance than a problem). My worksheet almost always (not always) comes in occupying about half of the available screen. I want it to open in full screen mode. My original is full screen. I have made sure that it is saved in full screen. The spreadsheet is displayed t the correct size but it is not fully visible because the window is not full screen. Any help would be appreciated ad would make a really great tool into an indispensable tool.

thanks u so much…it is very useful info

You can also fine tune the opening of spreadsheet or else in Powerpoint 2016 by option TRIGGER->ON CLICK->specific OBJECT which means that during presentation after pointing the inserted file the cursor changes to hand so you can return to or reopen any file in the slide show.

Ever tried this on a Mac?

Just tried exactly that, but can’t get it to work, which is how I stumbled on this thread. I am using Office for Mac 2016 and struggle finding “Object Actions”. Any help appreciated!

I have created a interactive excel where a picture is in the background and items in the picture are identified by using the comments. It works great but now I want to insert this interactive excel on a slide in PPT. I can get the picture to insert and the excel document but the comments will not move and work. Is there a way to do this?

I can’t really picture what you’re doing and how the comments work, but there is a Comments feature in PowerPoint.

First of all I am a computer teacher. When teaching my students how to use comments in Excel we made a interactive map. We placed a map in the background of excel of a state. Then we grouped several cells around major cities. To teach them how to use comments I had them research those cities quickly and locate a tourist attraction. They typed the name and placed a picture of the attraction in the comment box. Now we are on PowerPoint and are getting ready for our final which is creating everything needed for a travel agency grand opening,… Read more »

HI – Is there any way to embed an excel sheet in a PPP which is the summary of a larger data sheet, in a way that clicking that summary will bring up the full excel sheet it’s been cut from? And if this is not complicated enough, here’s the real question – is there a way to embed the excel sheet that when I send the whole presentation to someone else I won’t have to send the excel sheet as a separate file? Creating a hyperlink doesn’t not work because once the presentation is sent out of the original… Read more »

One of these techniques might help you: https://www.youtube.com/playlist?list=PLK8S9AUrwAmjjUExkhkCZMF5bf6yXmtKH

Hi- I have been able to link my excel spreadsheets to my powerpoint. However, I am having an issue with saving. Each month, I want to save the prior months data, and then do a save as for the new month and have the new (saved as “new month” excel and powerpoint be reflective of the new month and not be linked to the original (previous) excel file, which mine is currently doing. How can I accomplish this?

Sara, can you do it the other way around? In other words, do a Save As but then go back to the original spreadsheet and update that one. In that way, the updated spreadsheet always has the same file name and location. Think of your Save As as a way of archiving old spreadsheets instead of creating updated ones.

Dear all
when i hyperlink presentation to excel spreadsheet. but i found that only one sheet linked in this file and i want to hyperlink one slide to many more sheets. Please help me.

Hi Ellen,
I’m trying to take multiple data spreadsheets in a multi-sheet excel file (each sheet has a different spreadsheet on it) and put it into my powerpoint presentation. However, I want each spreadsheet to reflect the changes I make in excel file on the powerpoint. Hyperlinking hasn’t worked for me because there are multiple spreadsheets in the excel file. I tried to rename the data I wanted to use by using the ‘Define Name’ function then go about inserting it into my powerpoint that way, but it isn’t working. Is there an alternative method?

Thanks!

Brooke, it would take me quite a while to check this out and I’d probably have to use your files, but this might help:
http://www.ellenfinkelstein.com/pptblog/hyperlink-to-a-specific-slide-in-another-presentation-or-specific-location-in-another-file/. I’m pretty sure you can hyperlink to a specific worksheet within a workbook, but haven’t done that in a while. Is there some reason you can’t divide up the content onto multiple slides?

[…] Insert a live Excel spreadsheet onto a slide – You can insert a live Excel spreadsheet onto a slide so … Add Effect in 2003 and 2007. Choose Add Animation in 2010. From the categories choose Object Actions or OLE Action Verbs. Then choose Edit or Open; it doesn’t seem to make … […]

Thank you so much! a really valuable internet site; couldn’t make it without ya!

Thanks a ton. a really beneficial article; could not make it without
ya!

Hello,

I was wondering if by using excel live in my presentation, when i edit some numbers in it, will it automatically update the charts in PowerPoint as well? (charts are linked to the excel file too)

Yes, you’ll be viewing an Excel spreadsheet, so whatever is on the Excel spreadsheet, you’ll see. But there are other ways to update data in PowerPoint. These might help:
http://www.ellenfinkelstein.com/pptblog/link-text-to-an-excel-cell-dynamically-update-data/
https://www.youtube.com/watch?v=LSHUT4L5vI0&feature=youtu.be
https://www.youtube.com/watch?v=c38jOo399Wk&feature=youtu.be
http://www.ellenfinkelstein.com/pptblog/how-to-create-a-chart-graph-in-powerpoint-from-excel-data-part-iii/

Ellen

Hi,

I want to have the table from excel file as editable table while presenting the slide instead of excel opening in front of slide show. In this way, I can apply data for calculation for the formulas present already.

Yuvaraj