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You are here: Home / Design / Shapes & text boxes / Using the ink pens—and I learn something new about PowerPoint

Using the ink pens—and I learn something new about PowerPoint

June 30, 2010 by Ellen Finkelstein 50 Comments

READ LATER - DOWNLOAD THIS POST AS PDF >> CLICK HERE <<

You may know that you can draw on your slide while presenting in Slide Show view. Most people don’t use this feature very much, because the results look pretty sloppy.

I used the Highlighter option in this slide. As you can see, the circle is pretty messy, but might be OK for an internal presentation when you want to spontaneously emphasize something on a slide. However, if you know in advance that you’ll want to emphasize something, I’d recommend animating a circle around it. (See my tip, Circle an object.)

First, I’ll explain how to use the ink pen and then I’ll explain what I learned that I never knew before.

How to use the ink pen

  1. Go into Slide Show view.
  2. Right-click and choose Pointer Options, then choose one of the options. Here you see the options in PowerPoint 2010. PowerPoint 2003 and 2007 have an extra option, Felt Tip. (I wonder why that option was removed in 2010.) Here you see the Highlighter option selected.

Note: You don’t have the Pointer Options menu item if you’re not using Slide Show view full screen, that is, if you chose the Browsed by an Individual option in the Set Up (Slide) Show dialog box.

  1. Right-click again and choose Pointer Options> Ink Color, then choose a color. You need to choose a color after choosing an ink type. Note that you can only choose from the theme colors/color scheme or basic colors; there’s no option to choose any color you want.
  2. Draw away!
  3. When you’re done, you have a couple of choices to move to the next slide. The problem is you don’t have an arrow pointer, so you can’t just click to go to the next slide. One option is to use the keyboard. You can press the Down arrow or the “N” key, for example. On your next slide, your arrow is automatically back. Or, you can right-click again and choose Pointer Options> Arrow. I couldn’t figure out a way to keep the pen or highlighter for more than one slide.
  4. When you’ve finished your presentation and return to Normal view, you see this dialog box. Click Keep to save the ink.

What I didn’t know

You can change the color of the ink! You can edit the ink shapes!

When you return to Normal view and select your saved ink annotations, the Ink Tools Pens tab appears in PowerPoint 2007 and 2010. In PowerPoint 2003, you can right-click and choose Format Ink. (The Format Ink dialog box looks just like the Format AutoShape dialog box, but many of the options are unavailable.)

In the Pens group, you can choose a style, or use the Color drop-down list to choose any color you want. This option gives you more color choices than you have when drawing the ink annotations. You can also use the Thickness/Weight drop-down list to change the thickness of the ink. (The tab in PowerPoint 2007 has fewer options.)

Finally, you can use the grips to change the ink’s size and you can drag the ink annotation to change its location.

I haven’t been able to find a way to create ink in Normal view.

Scribbling

You can create a similar effect using the Scribble shape, but you can’t format the width to be as wide as the highlighter option.

I was trying to get a line that looked as if it was drawn with crayon, and the ink tools fit the bill perfectly!

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READ LATER - DOWNLOAD THIS POST AS PDF >> CLICK HERE <<

Related posts:

  1. Insert video in PowerPoint
  2. Create a radial gradient background with a highlight effect
  3. Circle an object

Filed Under: Shapes & text boxes Tagged With: emphasize, ink annotataion, inking, scribble

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Jessia Pyne
Guest
Jessia Pyne

Great Post! Annotating slides is a great way to make presentations more interactive, and to get your audience engaged, and I haven’t seen the annotation features in PowerPoint used in this way before. Other ways to do this include buying something like PAPERSHOW – a pad and pen set where you can actually draw on a pad, and it shows up on screen. This sort of thing is great for really interactive, spur-of-the-moment annotations and presenting. For a more professional finish, different animation effects can be used within PowerPoint to highlight important features. As well as animating a circle, colour… Read more »

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13 years ago
Theresa Walsh
Guest
Theresa Walsh

Hi Ellen,

many thanks on this tip. i am only starting in presenting in public (it’s through work, so nothing major) and trying to find the best way to use PP. I came across your blog and I immediately felt inspired with all the great advice. Many thanks for this!

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13 years ago
TUK
Guest
TUK

why i coun’t ink how to use pen convert ink drawings to shapes in powerpoint 2010
pls. tell me
thank you

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12 years ago
Ellen
Guest
Ellen

Try using the scribble or freeform shape instead.

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12 years ago
Nils
Guest
Nils

When you see the ink tools tool bar, right click a tool, then add to ribbon. Then those tools are always available.

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12 years ago
Bobby Campbell
Guest
Bobby Campbell

We’re using a macro to keep the highlighter enabled throughout a presentation, as my boss likes to use a touchscreen to make the occasional markup while presenting. A new quirk of PowerPoint 2010 is that the ink tools cannot coexist alongside an active animation. For example, in PowerPoint 2007, we’d embed videos, repeating engineering process animations, etc., and could draw right over the top of them, while they were playing. Now, the ink cursor transforms to the regular arrow cursor for the duration of the animation. Meaning, if he accidentally touches the screen while the animation is playing, he either… Read more »

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12 years ago
Ellen
Guest
Ellen

In 2007, when I right-click and choose one of the pens, the animation stops. I was able to do both only by setting the animation to be on click, then choosing a pen, and finally pressing Enter to get the animation to start. Is that what you did?
You’re right that 2010 is different, but if I start drawing first, then press Enter, I can continue to draw while the animation continues. But funnily enough, the path of the animated object (I was using a motion path) erases some of the ink!

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12 years ago
Bobby Campbell
Guest
Bobby Campbell

Thanks for your reply. We choose a pen on the very first slide, and it persists throughout the presentation. That much works in 2007 and 2010, SP1. It means we’re not required to click or interact with any of the slides, other than using our MasterCue to advance the slides. In 2007, if an animation is set to start along with a given slide, we can continue marking up the slide, even right on top of the animation. In 2010, we can only markup if the animation is inactive, i.e., it’s set to start on click, and we haven’t clicked… Read more »

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12 years ago
Yuta
Guest
Yuta

a million thanks for clear and simple quidance! was really helpful!

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11 years ago
OLiver
Guest
OLiver

anyone knows how to turn this on 2010 edition?

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11 years ago
Ellen
Guest
Ellen

In slide show view, you right click Pointer Options.

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11 years ago
Katy
Guest
Katy

Anyone know how to turn off the 2 arrows and pen in the bottom corner of a slide in PowerPoint 2010 Mac. I’m doing a slide show and don’t want them on the screen when I start.

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10 years ago
Ellen
Guest
Ellen

No, but on a PC, you can right-click and specify some settings. If you have a 2-button mouse, try it. Otherwise, try Shift+click to see if you get a menu.

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10 years ago
Lisa Cummings
Guest
Lisa Cummings

I figured out how to do this in “normal” view.

Add “pens” to your Quick Access Toolbar. Then you can select and draw in normal view. It looks a lot smoother than using Scribble. I think it might add an “anti-alias” feature. So much better!

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10 years ago
Elias Bwick
Guest
Elias Bwick

I am taking notes on powerpoint with a pen tool and afterwards I want to save my ppt as a pdf. I am running into two problems. If I print to a generic pdf converter then I lose the embedded weblink. If I use the acrobat tile to create a pdf then I lose the notes that I took with my pen. Is there a way to preseve both? Thanks

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10 years ago
Ellen
Guest
Ellen

By using the acrobat file, do you mean using Adobe Acrobat? You can add links manually, using the Link tool. What happens if you use PowerPoint’s conversion tool? In PowerPoint 2010, it’s File> Save & Send> Create PDF/XPS Document?

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10 years ago
Ellen
Guest
Ellen

Lisa & Nils, That is very cool! Thanks for discovering that!

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10 years ago
Michael
Guest
Michael

A small correction: when you are in ink mode and press Enter to move to a next slide the arrow is back all right, but the ink pen is still on and you can continue drawing.

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10 years ago
Nola
Guest
Nola

In reference to the October 26 posting, did anyone figure out how to save the notes you write using the Pen tools while in Normal View to be included in the pdf? Thanks,

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10 years ago
Deepak Bathla
Guest
Deepak Bathla

Greetings of the day…!!

I’m Deepak Bathla, working as an MIS Executive in Marketing Department so I want to learn new something in Ppt, because I’m interested.

Kindly help me new features against Ppt.

Regards/ Thanks
Deepak Bathla
9891272628

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10 years ago
Ellen Finkelstein
Guest
Ellen Finkelstein

Do you know PowerPoint at all or do you want to learn something specific?

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10 years ago
Zvonko
Guest
Zvonko

Thanks for a great post!I would like to turn off all /the arrows and pen…/ in the bottom corner of a slide in PowerPoint 2007.
Can you help?
Best!

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10 years ago
Noy
Guest
Noy

I am using ppt2010.
What is keyboard shortcut for highlight pen?
I know ctl+p = regular pen, ctl+a = arrow
There is “H” showing next to the highlight pen but
none of ctl+h or alt+h or shift+h work.
please advise.

Regards,

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9 years ago
Ellen Finkelstein
Guest
Ellen Finkelstein

I don’t believe that there is a simple shortcut to switch to the highlight pen, but you can use the following:
Shift+F10 to display the right-click menu, then press O (letter) to open the Pointer sub-menu, then press H to choose the Highlighter option. It isn’t as nice as a direct shortcut, though, because your audience will see the menus.

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9 years ago
Anand
Guest
Anand

I am using powerpoint presentation to record my screen through camtasia and my video through webcam. Is there a way by which I can configure the size of presentation mode and use pen feature.

The benefit of this would be I will be shown in video adjacent and PPT adjacent to my video.

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9 years ago
Ellen Finkelstein
Guest
Ellen Finkelstein

Yes, you can put Slide Show view in a resizable window. Go to Slide Show> Set Up Slide Show. In the dialog box, choose Browsed by an individual (window) and click OK. Then go into Slide Show view and you’ll be able to resize the window.
Another option is Camtasia’s webcam/Picture-in-picture option which will put a small video of you on the slide, even if full-screen.

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9 years ago
Jamie
Guest
Jamie

Hi Ellen. A topic came up in LinkedIn on the default pen weight and I thought I’d share a VBA macro to increase (or decrease) the pen ink weight during a slideshow as below:

http://i-present.co.uk/pen-ink-weight-powerpoint-slide-show/

I also note your comment on a shortcut for the highlighter. I checked in PowerPoint 2013 by pressing F1 in slide show mode and clicking the Ink/Laser Pointer tab to discover that the highlighter can be activated by pressing Ctrl+I

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9 years ago
Vahid
Guest
Vahid

Hi,I have a write part in the normal view of power point and all of the components from it (pen, eraser , lasso select and highlighter) except the select objects is deactivated. Anyone know how to activate them.

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9 years ago
trackback
Using the ink pens—and I learn something new about PowerPoint – PowerPoint Tips Blog | Gregory Reese Research

[…] via Using the ink pens—and I learn something new about PowerPoint – PowerPoint Tips Blog. […]

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9 years ago
Jon
Guest
Jon

I just tried “Ink2Go,” and it appears to solve all of the problems of annotating not only on Powerpoint, but anything up on the screen :http://ink2go.en.softonic.com/mac. It also can record your presentation. It’s cheap, $20, and I’m using an Intuous tablet and Ink2Go to do all kinds of nifty things on my slides–draw, write, highlight, etc., all in presentation mode, and it will save it.

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9 years ago
Ellen Finkelstein
Guest
Ellen Finkelstein

It sounds great. http://ink2go.org/ is a better link because it offers both Mac and PC versions. It’s interesting in that it works on all program. I haven’t tried it, though.

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9 years ago
Ajay
Guest
Ajay

Is it possible to have the Pointer Options menu while choosing the Browsed by an Individual option instead of full screen slide show view? This would facilitate capturing a smaller window (running a Power Point slide show) through a screen-capturing video software. One could then keep the video software window and Power Point window side by side on the screen.

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9 years ago
RT
Guest
RT

Does anyone know how to adjust pen thickness in the slideshow view in PP2013? The options are there in the normal view but not in the slideshow view.

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9 years ago
Jackized
Guest
Jackized

I second that “Does anyone know how to adjust pen thickness in the slideshow view?” Power Point 2013

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9 years ago
Dan
Guest
Dan

I third that. “Does anyone know how to adjust pen thickness in the slideshow view?” Power Point 2013

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9 years ago
Michiel
Guest
Michiel

I fourth that 🙂 “Does anyone know how to adjust pen thickness in the slideshow view?” Power Point 2013

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8 years ago
vivek.venki
Guest
vivek.venki

I just couldn’t use the wacom Pen on the Powerpoint presentation. once i start powerpoint slideshow, i just select pen option and start writing,once i finished writinf this slide and just switch on to next slide its the “Pen” Option is getting changed to “Arrow” Option, so kindly help meon how clear this issue asap.

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8 years ago
Rita
Guest
Rita

I just bought Wacom tablet yesterday. The pen works fine on powerpoint. Not sure why yours does not work. You need to right click with your mouse to select the options first and then the Wacom pen works.

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8 years ago
trackback
10 PowerPoint Tips for Teachers | tekhnologic

[…] the laser pointer on the same menu is the pen tool to highlight areas of the screen or to make annotations on your […]

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8 years ago
Power Point enthusiast
Guest
Power Point enthusiast

Hi, I am using the one pen tool in powerpoint, but when I convert the document to pdf I lose all the pen illustrations. How do I preserve them?

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6 years ago
Michael
Guest
Michael

We use a laptop to run powerpoint and the50 inch touch screen fo the audiance. I have just upgraded to 2010 and am some what dissapointed that the tool bar pops up every time someone writes on the screen. In the previous version I had this turned off and is supposed to be turned of in 2010 but always pops up when you write on the touch screen. Any help would be greatly appricaited.
Mike

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6 years ago
trackback
Tips for Creating Engaging Powerpoint Presentations | Quick FIC Solutions

[…] the laser pointer on the same menu is the pen tool to highlight areas of the screen or to make annotations on your […]

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6 years ago
trackback
10 Tips for Creating Effective Powerpoint Presentations | Quick FIC Solutions

[…] the laser pointer on the same menu is the pen tool to highlight areas of the screen or to make annotations on your […]

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6 years ago
Tom
Guest
Tom

I notice when you want to print comments and ink markup saving as a PDF you need click (before you click save) the options tab down left (office 2013) and mark the box that says “include comments and ink markup”

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6 years ago
Manoj Bhingardive
Guest
Manoj Bhingardive

Please somebody help me….when I write on the PowerPoint full screen with ink annotations the pointer or courser is not visible to me….if there is arrow at the time of writing or some thing that could visible…it could be visible to me. Thanking you.

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5 years ago
trackback
10 Tips for Creating Effective Powerpoint Presentations - Quick FIC Solutions

[…] the laser pointer on the same menu is the pen tool to highlight areas of the screen or to make annotations on your […]

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5 years ago
Adel
Guest
Adel

Hi,

I used the laser point pen in office mix for a presentation to indicate the sections I am presenting on/narrating on.

With the replay after the recording, the laser/pen moves quicker than my narration. In other words I am talking about point 1 but then the laser/pen already moves to point 2, while when I did the presentation, I recorded the pen on point 1 while talking on point 1.

Is there a problem with my setting?

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5 years ago
K ravikumar
Guest
K ravikumar

Pls help me

When i make vedeo with power point 2016, the ink writing highlighter not appaering in the vedeo pls help me

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4 years ago
Kristofer Van Wagner
Guest
Kristofer Van Wagner

I like that this post pointed out that when choosing a pen, it is important for us to consider the writing quality. It makes sense for us to consider the quality as it will impact our writing speed and comfort. I will definitely keep this information in mind when I choose a pen to buy.

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2 years ago
roxita
Guest
roxita

thank you .. i got more information about pointer option because almost an hour looking information about thesee,..the problem is ..im using indivual presentation, so the pointer option doesn’t appear

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2 years ago
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